As a business owner, you should always be looking to improve your processes. Whether that’s streamlining performance, increasing security or saving time and money. But did you know that one of the ways you can do this is by reviewing the way you dispose of confidential documents? At the moment, you might just shred documents with an in-house office shredder, bought online or from a stationary shop. And for personal shredding at home, that would be fine. But for a business, who handle confidential data on a daily basis, it’s just not enough. Instead, businesses like yours (and bigger) should be using the services of a secure paper shredding company. Today, we’ll be looking at how companies who aren’t using a service like ours could save money, and some other surprising benefits to outsourced secure paper shredding.
Save Time
Let’s start with some basics. If you paid one member of staff to just man the shredder, would you consider that a waste of time? We don’t blame you, most people do. But on average, you’re spending that amount of money in wasted time and wages to do your shredding in-house anyway. It might sound like we’re exaggerating, especially when the time spend feeding documents into a shredder seems minimal, but on a daily, weekly, monthly or even yearly basis, they can add up. Put on top of that the time it takes to remove staples, paper clips, rubber bands and binders, and it doesn’t seem so unrealistic. Using an outsourced shredding company means that all that time is spent doing other things – like generating revenue – and your shredding needs are still taken care of.
Minimise Spending
All of that time you’ve saved freeing up your staff to concentrate on more important things will ultimately result in cost savings as well. You can reduce costs in wages, in leasing or buying an in-house shredder, electricity and maintenance or repair costs. With secure document storage units able to hold up to 300lb of paper, it would take a standard office shredder upwards of 26 hours to shred the same amount of paper. When you add up how much it would cost to run the shredder for that long on mains power, along with the wages of a member of staff to feed the shredder for 26 hours, you quickly realise that your money would be better spent elsewhere.
Save The Planet
As well as the money and time savings, utilising a secure shredding company is a positive step for the environment too. For example, here are the environmental statistics that any company could attribute to shredding and recycling (which we do for you) 1,600kg of paper:
- It takes 17 trees to make 1 tonne of paper – which means the company saved 79 trees from being felled.
- By shredding and recycling paper, you use 55% o the energy that it takes to turn wood into paper. So the company saved 19,320 kilowatts of energy (enough to power a fridge for 10,325 days).
- By shredding and recycling, you use 42% of the energy that it takes to turn wood into paper. The company saves 147,200 litres of water (enough to fill 1,635 baths).
- If paper is disposed of in landfill, it produces both CO2 and methane. The company saved 2,760kgs of CO2 (the equivalent of travelling 3,988km by car).
Reduce Risk
Data is a big risk point in every business. Not just because it could be stolen and sold on the black market, but because most businesses would not be able to run without that data. An accredited secure paper shredding company will make sure that all document destruction meets all required regulations, legislation and compliance – including the now infamous GDPR. Secure shredding effectively minimising the risk of a data breach in your business, helping you avoid damage to your reputation and a sizeable fine.
At Greenaway, we pride ourselves in helping businesses across the country achieve all of these benefits and more. Our secure shredding service is available both on and off site, allowing you to choose the shredding method that works for you. For more information, or to book your initial consultation, just get in touch with the team today.
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